Records Management Specialist

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Unique opportunity to work in a high visibility/high impact environment with the Department of Transportation's Office of the Secretary.  This role will facilitate and provide daily assistance to the OST Records Management Office and the Departmental Records Management Officer (DRMO) in managing all aspects of records life cycle support, including record inventories, record scheduling, training, policy and procedures, and records disposals/transfers to ensure the management and preservation of authentic and reliable agency records. This analyst will provide expert recommendations for managing OST’s records in compliance with all Federal and DOT guidance. 

• Review, verify, update, and maintain a listing of the current OST records inventories, transfers, and destructions in a consolidated electronic format
• Revise and update/develop records retention schedules
• Maintain a list of all OST Record Retention Schedules and update as changes occur
• Maintain master listing of all OST's permanent record and coordinate update annually
• Identify and separate records and non-records, duplicate records, and electronic records; organize records, and compile box/inventory lists
• Prepare and assist with transfer of both temporary and permanent records to NARA in a wide variety of acceptable formats
• Manage all ongoing record transfers, dispositions, and FRC inventory holdings
• Use ARCIS for transferring records to the FRC and/or performing record requests
• Use the NARA ERA system
• Scan any files that cannot be shipped hardcopy to either OST or NARA due to light volume and creating associated inventory/box list
• Participate in annual records clean-up day and awareness week
• Facilitate monthly RLO meetings
• Prepare minutes for Federal, DOT and OST Records Management meetings
• Prepare and maintain a SharePoint list of fiscal year record transfer and destruction goals for each OST Program Office
• Assist Program Offices in the capture of system records for transfer to NARA, in NARA approved format requirements

• Bachelors degree in related field and 2+ years of experience
• MS Office skills
• Strong oral and written communications skills

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.