Assistant Project Manager

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ US seeks an experienced Deputy Project Manager to support a federal law enforcement agency client. This role requires excellent judgment and communication skills to support project coordination, stakeholder management, and operational excellence within the agency program. The ideal candidate thrives in a collaborative team environment, delivering innovative data quality solutions to meet federal law enforcement mission goals.

Program and Project Support

• Assist with all aspects of agency programs and projects to ensure compliance with technical requirements, schedule, and budget
• Support coordination of data quality initiatives across agency field offices
• Assist in leading interdisciplinary teams supporting operations and serve as interface with federal customers, subcontractors, and third parties
• Help develop, improve, and maintain the agency task tracker to ensure complete accountability of all tasks and current statuses
• Assist in the professional and technical development of fellow staff

Financial and Administrative Management

• Assist in controlling expenditures, report monthly actual performance, and create forecasts using Estimate to Complete (ETC) processes
• Support Senior Project Manager with administrative documentation for subcontractor execution, procurement, and finance activities
• Create and track purchase requisitions (PRs) for materials, software licenses, and subcontractors supporting DQI operations
• Assist in coordination and logistics of Contractor Acquired Property (CAP) and Government Furnished Equipment (GFE) for DQI mission activities

Stakeholder Coordination and Communication

• Coordinate and facilitate monthly teleconferences with agency field offices and their assigned data quality POCs
• Organize, schedule, and provide meeting notes/minutes for all calls and meetings, including action plans and follow-up
• Monitor, track, and coordinate responses to agency group mailbox incoming inquiries
• Serve as designated contractor POC/liaison facilitating outreach and inquiries among agency staff for error analysis

Reporting and Documentation

• Assist in generation and delivery of weekly status reports, contractor deliverables reporting (CDRLs), and program management review presentations (PMRs)
• Support production of finished documents including reports, broadcasts, taskings, white papers, audit forms, best practices, and accomplishment reporting
• Help create and maintain repository and templates for all agency-related products with proper branding and formatting
• Document clear instructions in Confluence for all agency processes and procedures

Training and Knowledge Management

• Support development and coordination of training materials and visualization for DHS systems of record
• Assist in training federal staff in agency processes and procedures
• Help organize training sessions for end-users on agency systems and create supporting documentation
• Support development of training materials to address identified data quality training gaps

Quality Assurance and Audit Support

• Assist in performing audits of agency Dashboards to ensure accuracy, format, completeness, and usability standards
• Support validation processes for titles, footnotes, data sources, and underlying data in agency systems
• Help leverage audit results to inform future agency priorities and areas of focus
• Assist in coordinating technical meetings between customers and subcontractors, recording actions and providing status updates

Education and Experience

• Bachelor's degree in business, technical, engineering, or related field, or equivalent work experience
• 10+ years of related experience with federal customers in a program, operations, or technical support role

Core Competencies

• Organizational skills, detail-oriented workstyle, and ability to communicate complex technical topics to federal customers, senior leadership, and interdisciplinary teams
• Strong customer management skills - ability to support management of complex technical programs that are milestone performance and financially driven
• Project coordination capabilities - able to work with customers to translate requirements into actionable scope and project plans
• Basic estimating skills - capable of working with subject matter experts to develop duration and cost estimates

Technical Skills

• Excellent computer skills with strong proficiency in Microsoft Office Suite (Teams/SharePoint, Word, Excel, PowerPoint, Outlook)
• Experience with Confluence or similar documentation platforms
• Familiarity with Deltek CostPoint or similar MRP/ERP software systems
• Strong data visualization and reporting skills
• Experience with project tracking and task management systems

Professional Skills

• Ability to readily adapt to changing priorities in a fast-paced, dynamic environment
• Strong self-starter requiring minimal supervision
• Ability to maintain discretion and confidentiality of sensitive law enforcement information
• Excellent written and verbal communication skills for federal stakeholder interaction

Security Requirements

• Ability to obtain and maintain appropriate federal security clearance
• Background investigation required
• Must be U.S. citizen

Specialized Experience

• Experience supporting federal homeland security initiatives and law enforcement clients, preferably DHS
• Experience with data quality management programs or similar technical operations
• Background in immigration enforcement or law enforcement data systems
• Experience coordinating training programs for federal personnel

Professional Development

• Project Management Professional (PMP) certification or equivalent
• Demonstrated experience successfully deploying project management best practices
• Experience developing and leading collaborative team environments in federal settings
• Experience with comprehensive risk management systems and best practices

Leadership Experience

• Experience coordinating cross-functional teams supporting federal government clients
• Experience facilitating stakeholder meetings and managing multiple concurrent projects
• Experience with federal acquisition regulatory processes
• Strong presentation and briefing skills for executive-level audiences

Work Environment

• Collaborative work environment with agency team and federal stakeholders
• Regular interaction with agency field offices, federal staff, and law enforcement personnel
• May require coordination of emergency taskings and after-hours support
• Occasional travel to federal facilities and field locations
• Remote work arrangements possible with regular in-person coordination requirements

Career Development

This Assistant Project Manager position offers excellent opportunities for professional growth within federal program management and data quality operations. You'll work closely with senior project managers and federal stakeholders, gaining exposure to complex technical program challenges while building expertise in law enforcement data systems. The role provides a clear pathway for advancement to Senior Project Manager positions while developing specialized knowledge in federal data quality management.

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.