Travel Coordinator (Defense Travel System & Deltek Experience)

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

We are seeking a highly organized Travel Coordinator with extensive experience in the Defense Travel System (DTS), Deltek expense reporting, and travel reimbursement tracking. The ideal candidate will manage all aspects of travel logistics for government contracts, ensuring compliance with federal travel regulations and customer invoicing requirements.

• Coordinate and process travel authorizations, reservations, and expense reports using the Defense Travel System (DTS).
• Submit and track travel expense reports in Deltek, ensuring timely reimbursements.
• Reconcile travel expenses and prepare invoices for customer billing.
• Monitor and track travel-related budget and costs to ensure compliance with government contract requirements.
• Ensure all travel arrangements comply with the Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).
• Assist travelers with itinerary changes, travel-related problems, expense documentation, and reimbursement issues.
• Maintain accurate travel records and generate financial reports for leadership.
• Work closely with finance and contracting teams to ensure all travel-related expenses are properly accounted for and invoiced.
• Track document acquisition status for travel compliance.
• Utilize Microsoft Office (Excel, Word, Outlook, PowerPoint) to generate reports, track expenses, and communicate travel requirements.
• Ensure travel processes are efficient, cost-effective, and meet contract obligations.

• 3+ years of experience as a Travel Coordinator or similar role in a government contracting environment.
• Proficiency in Defense Travel System (DTS) for booking and tracking travel.
• Experience submitting and managing travel expenses in Deltek.
• Strong understanding of JTR and FTR compliance.
• High level of accuracy and attention to detail in managing travel records and reimbursements.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• SECRET or higher security clearance

• Experience working with Department of Defense (DoD) travel policies.
• Familiarity with government contracting and invoicing requirements.
• Knowledge of cost-reimbursable and firm-fixed-price travel billing structures.

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.