Executive Administrator

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ US is looking for an Executive Administrator to provide executive level administrative assistant support and quality customer services for the Office of the Under Secretary of Defense Research and Engineering and components within the OUSD(R&E). In this position, you will manage the day-to-day activities of the office; maintain a professional work environment by knowing Senior Executive Service protocols; plan and schedule meetings, appointments and conferences; interact with the public, receive visitors to the office; coordinate and prepare official government travel using the Defense Travel System (DTS); organize and maintain files and records; process mail; and monitor the Correspondence and Task Management System (CATMS) tracking system. Duties include:

• Support operations management and administration, personnel administration, security administration, meeting administration and scheduling, Information Technology coordination, correspondence administration, technical, information and decision brief preparation, support to personnel travel administration, and classified material handling and security facility administration.
• Provide timely and high-quality support to ASD in a complex and fast-paced environment requiring a high degree of critical thinking, initiative, problem solving, and professional judgement across an organizational setting.
• Crosstrain with other contract staff to build depth of support structure.

• Experience providing executive administration support to include preparing technical briefs, correspondence.
• Experience with OSD processes and procedures related to supported tasks.
• Experience in packaging, staffing, and routing correspondence across the DoD.
• Experience managing senior-level scheduling including coordinating and executing meetings and teleconferences.
• Experience supporting high-ranking Defense Department Senior Executives and interacting with DoD Flag / General Officers and their support staffs.
• Experience working in a classified environment.
• Proven skills in MS Office suite of applications.
• 10 years of relevant experience.
• A Bachelor’s degree from an accredited college or university is required.  At the discretion of the Government, a minimum of four (4) years of specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements, in addition to the minimum experience listed.
• TS/SCI clearance #qinetiqclearedjob

• Experience with workflow and SOP development and refinement.
• Experience with Congressional coorespondence.
• Experience with CATMS.
• Experience with DTS.

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.